{"id":56267,"date":"2021-10-19T08:02:27","date_gmt":"2021-10-19T08:02:27","guid":{"rendered":"https:\/\/www.sogolytics.com\/help\/?page_id=56267"},"modified":"2025-04-29T07:35:21","modified_gmt":"2025-04-29T07:35:21","slug":"how-to-create-a-workflow","status":"publish","type":"page","link":"https:\/\/www.sogolytics.com\/help\/how-to-create-a-workflow\/","title":{"rendered":"Workflow"},"content":{"rendered":"

Make SogoConnect work for you like never before. System Administrators can create automatic workflows that will help build efficiency, improve performance outcomes, and enhance data. A workflow is a set of actions that are executed when specified conditions are met. Use workflows to automate processes like escalating past due Dialogues to a manager, simplifying support processes, or following up on low CX scores.
\n
\nHow to Create a New Workflow <\/strong>
\n<\/p>\n

Workflow Manager <\/strong><\/p>\n

    \n
  1. Open Settings, then select Workflow under the Communication section in the left panel.<\/li>\n
  2. Here, in Workflow Manager, view or edit all of your existing workflows.<\/li>\n
  3. To create a new workflow, click Create New Workflow in the top right.\n
      \n
    • To get started, name your workflow and select which Interest Area(s) it should apply to.\u202fFor example, a workflow can be titled \u201cEscalate Past Due Dialogues\u201d and applied to all Interest Areas.<\/li>\n
    • Click Begin to start configuring your trigger conditions.<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n

      Trigger Conditions (If)\u202f <\/strong><\/p>\n

      Workflows are configured using \u201cIf\u201d & \u201cThen\u201d components, where \u201cIf\u201d is the trigger and \u201cThen\u201d is the action that follows. <\/strong><\/p>\n

        \n
      1. To define the \u201cIf\u201d component, click on the ‘Select trigger’ drop-down menu and pick the variable that you want to be used to trigger your workflow. Triggers include:\u202f<\/strong>Status, Priority, Dialogue Entry Point, Dialogue Type, Customer Type, Subject Line, Dialogue Age, Dialogue Received Date, CX Score, Dialogue Description, Customer Email, and Language.<\/li>\n
      2. Based on this first selection, more drop-down menus will appear to specify the trigger condition. In our example, to define the \u201cIf\u201d component for our \u201cEscalate Past Due Dialogues\u201d workflow, we can select Dialogue Age as the trigger then select \u201cgreater than\u201d and \u201c3\u201d. Based on these settings, the trigger condition is now applied to Dialogues with ages greater than 3 days.<\/li>\n
      3. If necessary, click on \u201c+ Add Another Condition\u201d button to specify other conditions where you would like your workflow to function. In our example, we can set Priority as the second trigger, and specify it for Dialogues rated as P1 (Urgent).<\/li>\n
      4. Choose the interaction criteria between multiple triggers as either \u201cMeets all of the following\u201d or \u201cMeets any of the following\u201d depending on your need.<\/li>\n
      5. Once trigger conditions are set, click Next to configure action items.<\/li>\n<\/ol>\n

        Action Items (Then)\u202f <\/strong><\/p>\n

        Action items are the actions that will happen once trigger conditions are met. In this example, the \u201cIf\u201d is a Dialogue that is past due, and the \u201cThen\u201d is escalating the Dialogue.<\/p>\n

          \n
        1. In order to define the \u201cThen\u201d component, select an action from the \u201cChoose action\u201d drop-down menu.<\/li>\n
        2. For our example, we selected ‘Add Owner’ then picked the User in the subsequent field.<\/li>\n
        3. Similar to trigger conditions, you can add more action items by clicking ‘+ Add Another’. For our example, we can choose ‘Add Internal Comment\u201d’ as an additional action item, then specify the text for the internal comment.<\/li>\n
        4. Once finished with both \u201cIf\u201d and \u201cThen\u201d components, click \u201cave in the top right corner to save your workflow.<\/li>\n<\/ol>\n

          Edit an Existing Workflow <\/strong><\/p>\n

          Within the Workflow Manager, you can manage all existing workflows.<\/p>\n

            \n
          1. Click on any Workflow to edit the trigger conditions and\/or action items.<\/li>\n
          2. Select multiple workflows to edit by hovering over each item and clicking the check box on the left side. Once selected, you have the options to:\n
              \n
            • Delete the workflows<\/li>\n
            • Duplicate the workflows<\/li>\n<\/ul>\n<\/li>\n
            • To turn off a Workflow, simply hover over it and toggle the corresponding ON\/OFF switch located on the right-hand side.<\/li>\n<\/ol>\n","protected":false},"excerpt":{"rendered":"

              Make SogoConnect work for you like never before. System Administrators can create automatic workflows that will help build efficiency, improve performance outcomes, and enhance data. A workflow is a set of actions that are executed when specified conditions are met. Use workflows to automate processes like escalating past due Dialogues to a manager, simplifying support processes, or following up on low CX scores. How to Create a New Workflow Workflow Manager Open Settings, then select Workflow under the Communication section in the left panel. Here, in Workflow Manager, view or edit all of your existing workflows. To create a new workflow, click Create New Workflow in the top right. To get started, name your workflow and select which Interest Area(s) it should apply to.\u202fFor example, a workflow can be titled \u201cEscalate Past Due Dialogues\u201d and applied to all Interest Areas. Click Begin to start configuring your trigger conditions. Trigger Conditions (If)\u202f Workflows are configured using \u201cIf\u201d & \u201cThen\u201d components, where \u201cIf\u201d is the trigger and \u201cThen\u201d is the action that follows. To define the \u201cIf\u201d component, click on the ‘Select trigger’ drop-down menu and pick the variable that you want to be used to trigger your workflow. Triggers include:\u202fStatus, Priority, Dialogue Entry Point, Dialogue Type, Customer Type, Subject Line, Dialogue Age, Dialogue Received Date, CX Score, Dialogue Description, Customer Email, and Language. Based on this first selection, more drop-down menus will appear to specify the trigger condition. In our example, to define the \u201cIf\u201d component for our \u201cEscalate Past Due […]<\/p>\n","protected":false},"author":30,"featured_media":0,"parent":0,"menu_order":650,"comment_status":"closed","ping_status":"closed","template":"sogo_new_design.php","meta":{"footnotes":""},"categories":[408],"tags":[],"yoast_head":"\nCreating a Workflow in SogoConnect - Sogolytics<\/title>\n<meta name=\"description\" content=\"Learn how you can create a workflow in SogoConnect.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.sogolytics.com\/help\/how-to-create-a-workflow\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Creating a Workflow in SogoConnect - Sogolytics\" \/>\n<meta property=\"og:description\" content=\"Learn how you can create a workflow in SogoConnect.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.sogolytics.com\/help\/how-to-create-a-workflow\/\" \/>\n<meta property=\"og:site_name\" content=\"Sogolytics\" \/>\n<meta property=\"article:modified_time\" content=\"2025-04-29T07:35:21+00:00\" \/>\n<meta name=\"twitter:card\" content=\"summary\" \/>\n<meta name=\"twitter:label1\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data1\" content=\"3 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\/\/www.sogolytics.com\/help\/how-to-create-a-workflow\/\",\"url\":\"https:\/\/www.sogolytics.com\/help\/how-to-create-a-workflow\/\",\"name\":\"Creating a Workflow in SogoConnect - 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